Explain the procedure for doing any of the things below which you know how to do.
Accessing the university computer system for the first time
Annual review/ Job performance review
Applying for a sabbatical
Applying for an academic job as a foreigner
Applying for funds (e.g. research funds or funds for a conference)
Applying for tenure
Arranging a make-up lesson
Booking equipment
Booking time off (e.g. holidays, paternity leave, or compassionate leave)
Cancelling a class
Changing your contact details
Claiming expenses (e.g. accommodation expenses or travel expenses)
Contacting a student
Disciplinary proceedings
Doing the necessary paperwork after accepting a job
Finding accommodation
Getting a reference
Getting equipment fixed
Getting or extending visas
Getting or extending visas for family members
Getting proof of annual salary
Grading students
Including something in the university’s newsletter
Joining the pension scheme
Putting something on the university’s website
Reclaiming tax
Renewing a fixed-term contract
Reporting discrimination (e.g. sexism or racism)
Reporting harassment (e.g. bullying or sexual harassment)
Reporting student absences
Reporting students misbehaviour (e.g. cheating)
Resigning (= Quitting = Leaving your job)
Useful phrases – (NOT means not suitable)
First of all/ First/ Firstly/ To start with/ The first stage is… (NOT At first)
Second/ Secondly/ The second step is…
Third/ Thirdly
(NOT Fourthly/ Fifthly)
Then/ Next/ After that/ The next step is…/ The next stage is…
Finally/ Last of all (NOT At last/ In the end)
Which of the procedures above are relevant to you? What other procedures might you be asked about? What would you responses be in the other situations (the ones you don’t know the procedure for)?
What are the differences in meaning between these expressions?
Firstly – At first Lastly – At last – In the end
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PDF for easy saving and printing: Emails explaining procedures to academic staff
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