Use the starting and ending emails phrases

Work together to imagine at least one email for each of these starting and ending phrases, starting with the ones which are likely to be most useful for you. It may help to imagine the email you are replying to first.  


Dear Sir or Madam

Thanks for your quick reply.

Thank you for… (yesterday/ this morning/ last week).

My name is… and…

I am writing to you about/ in connection with/ regarding/ with regards to…/ I am writing to you (in order) to…

It was so nice to…/ It was a pleasure to…

Sorry for my late reply.


I look forward to hearing from you soon.

Thanks again.

Thank you (in advance).

If you need any further information, please do not hesitate to contact me./ If you need to know anything else, just let me know./

If you have any further questions, please do not hesitate to contact me./ If you have any further questions, please contact me at any time.

Any feedback you can give me on this would be gratefully accepted.

(I’m) sorry I couldn’t be more help.

(I’m) sorry for the short notice.

(I) hope that helps.

(I) hope that’s okay.

Suggested situations (for people sending emails to academic staff)

Applying for a position

Asking for (further) explanation of something

Applying for funding, e.g. a scholarship

Asking about a workshop, lesson or conference

Asking about their research

Asking for advice

Explaining a previous absence

Following up a meeting, e.g. at a conference

Following up a workshop or lesson that you attended, e.g. asking for more detail

Inviting them to attend/ speak at something

Responding to an invitation

Sending something to be published

Submitting writing, e.g. homework or a second draft of something

Suggesting collaborating

Telling them that you will miss or be late for something

Write at least one of those emails (in full) for homework.


PDF for easy saving and printing: Use the starting and ending emails phrases

Related pages

Starting and ending emails page

Academic emails page

Teaching Emailing: Interactive Classroom Activities

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