Complaints politeness competition game

Choose one of the sentences below and compete to make it at polite as possible.

Complaints

My monthly bill is completely wrong.

I’ve been trying to get through for over an hour.

If you don’t sort this out right away, I’ll take my business elsewhere.

You still haven’t paid.

These things were missing:

Please sort it out asap.

They haven’t arrived.

Responding to complaints

Sorry, I’ve been busy.

It wasn’t our fault.

I’m writing/ phoning to complain about your customer service helpline.

Sorry.

We won’t do it again.

We’ll give you a discount to make up for it.

I didn’t know about this. I’ll have a look at get back to you.

You wrote to us yesterday with a complaint.

We don’t give refunds.

It’s true, we made a mistake.

Check your answers against the examples on the next page, then roleplay telephoning your partner to (politely) make the complaints above.

Roleplay more telephone conversations, this time phoning the customer after you receive the following letters of complaint.

Suggested answers

Complaints

I wish to query a couple of things on my monthly bill, (if I may).

I’ve been having some problems getting through

If there is no satisfactory resolution of this matter in the near future, we may have to reconsider our relationship with your company.

Unfortunately, we do not have any records of a payment over the period that we mentioned in our last email.

We could not find the following items:

I hope you will take the necessary action to resolve this matter speedily.

There seems to have been some kind of delay./ As far as I am aware, they have not yet arrived.

Responding to complaints

I apologise for the delay in getting back to you, we are still catching up after the earthquake.

After considering the matter fully, we believe that it was due to…

I am writing/ phoning in connection with your customer service helpline.

I would like to apologize on behalf of APO for any inconvenience caused./ Please accept our sincerest apologies for any inconvenience caused.

You can rest assured that this situation will not occur again.

To thank you for your continued patience, we would like to offer you a discount.

Thank you for bringing this matter to my attention. I will investigate the matter fully and contact you as soon as possible.

We were very sorry to receive your letter informing us that we had made a mistake.

It is our general policy in such situations to offer other things such as…

There does indeed seem to have been an error.

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PDF version for easy printing: complaints politeness game

One Response to Complaints politeness competition game

  1. alexcase says:

    Sorry, not sure what I originally meant by that – there don’t seem to be any connected worksheets on my hard disk, so I guess it means roleplay a telephone call following up an email of complaint which they should also make up.

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