Preparing a presentation or workshop negotiating game

Presentations/ workshop preparation checklist and negotiation

Student A

 

You and your partner need to give a presentation together. Half the jobs that need to be done to prepare for the presentation are written below with the time that it will take. Without telling your partner the exact time needed, persuade your partner to do some of the jobs below and accept doing some of their jobs in return. When you finish your negotiation, the time of the jobs that are still left on your sheet plus the time of the jobs you have volunteered to do from your partner’s sheet is your total time. If you have agreed to do something together or split it fifty fifty you should add the times with that in mind.

The person with the least total time is the winner.

Make the visuals for the presentation                                    3 hours

Experiment with the projector, microphone etc. and check it is working and you know how to use it                                                                     30 minutes

Decide on what order you will present the topics and write a brief outline

60 minutes

Run through the presentation with a colleague to make sure the timings are okay

50 minutes

Brainstorm ideas                                                         25 minutes

Organise the brainstormed ideas into categories                   20 minutes

Talk the presentation content through with your boss to get his approval

35 minutes

Stand outside the room and direct people to seats etc.           20 minutes

Which things from both your lists do you really think you will have to do next time you give a presentation or workshop?

 

What order is it best to do them in? How long will each one really take?

 

Draw up a presentations checklist for yourself.


Presentations/ workshop preparation checklist and negotiation

Student B

 

You and your partner need to give a presentation together. Half the jobs that need to be done to prepare for the presentation are written below with the time that it will take. Without telling your partner the exact time needed, persuade your partner to do some of the jobs below and accept doing some of their jobs in return. When you finish your negotiation, the time of the jobs that are still left on your sheet plus the time of the jobs you have volunteered to do from your partner’s sheet is your total time. If you have agreed to do something together or split it fifty fifty you should add the times with that in mind.

The person with the least total time is the winner.

Write the text for the PowerPoint presentation                     2 hours

Type up the handouts you are going to use                           90 minutes

Rewrite your notes to make them easy to refer to while you are speaking (use highlighter pen etc.)                                                         60 minutes

Phone the conference organisers to double check participant numbers, book equipment etc.                                                                                  10 minutes

Prepare answers to possible questions                                   40 minutes

Go to the stationer’s and buy a laser pointer             45 minutes

Arrange the presentation room                                              20 minutes

Photocopy and staple the handouts                           15 minutes

Set up the computer equipment on the day                           20 minutes

Which things from both your lists do you really think you will have to do next time you give a presentation or workshop?

 

What order is it best to do them in? How long will each one really take?

 

Draw up a presentations checklist for yourself.

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PDF version for easy printing: PresentationsNegotiationsGame

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